Document Outline

• 1 General Information
  • 1.1 Project Information
  • 1.2 Schedule and process
    • 1.2.1 Schedule and location
      • 1.2.1.1 Kick off meeting shall be performed at the contractor site but it can be changed due to COVID-9. (exact date will be determined later)
      • Final meeting shall be held at the KARI. (exact date and location will be fixed later)
    • 1.2.2 Selection process and schedule
      • 1.2.2.1 Selection process
      • 1.2.2.2 Inquiries related with a proposal preparation may be asked or sent by mail to the following person.
  • 1.3 Conditions for modification and cancellation of SOW
    • 1.3.1 KARI reserves the right to change or modify the SOW if there is any change in the technical and business requirements of the SOW even after SOW issuance. Upon the incurred changes or modification of the SOW as above, the contractor shall submit the modified proposal in accordance with the specific instructions provided by KARI.
    • 1.3.2 KARI reserves the right to withdraw this SOW at any time with a written notice to the contractor, in case of the proposal provided by the contactor does not meet the requirements of the SOW.
    • 1.3.3 KARI reserves right to cancel the contract, if the contractor cannot get the approvals for the export license from the concerned governments within one month after the contract.
  • 1.4 Preparation of the proposal
    • 1.4.1 Proposal shall be prepared in English.
    • 1.4.2 The basic unit shall be SI unit. British unit of power and weight could be used as a complementary unit. SI unit comes first and British unit shall be put in parentheses.
    • 1.4.3 In order to substantiate a proposal, all relevant data shall be submitted as attachments. The proposal which is improvable or based on vague presumptions shall be excluded.
    • 1.4.4 All electronic files including documentary evidences shall be prepared with MS-WORD and submitted by e-mail the address stated in Article 1.2.2.2.
    • 1.4.5 The contractor shall obtain all required approvals for export license from the contractor’s government.
    • 1.4.6 In case of any changes herein including cancellation of the program, KARI will notify contractor.
    • 1.4.7 Time and date in the SOW are specified by the Korean Standard Time (GMT+09:00) and Date.
    • 1.4.8 The proposal and relevant documents provided by contractor will not be returned.
  • 1.5 Notes for the preparation of Proposal
    • 1.5.1 This proposal constitutes a firm and irrevocable offer. All prices shall remain valid until the final contract.
    • 1.5.2 The negotiated price shall not exceed the price initially proposed except when KARI requires additional items during negotiation.
    • 1.5.3 The contractor shall be responsible for all costs and expenses in preparation of its proposal and negotiation with KARI.
  • 1.6 Authority of KARI
    • 1.6.1 KARI reserves the right to reject proposals that are unrealistic or unreliable. KARI will not disclose the result of proposal evaluation.
  • 1.7 Maintenance of Secrecy
    • 1.7.1 The contractor shall not disclose any part of this SOW without prior permission of KARI.
    • 1.7.2 The contract may not, in any manner, advertise or publish any matter in relation to the contractor’s proposal.
• 2 Introduction
  • 2.1 Conceptual design of a hybrid propulsion system
  • 2.2 Electric Engine Nacelle
  • 2.3 Battery pack housing
• 3 Scope of work
  • 3.1 General description
  • 3.2 Packaging optimization
    • 3.2.1 KARI will provide the geometry of the electric engine nacelle and the list of all components in it, which could include a motor, inverters, a heat exchanger, a water pump, a water tank, a cooling fan and etc.
    • 3.2.2 The contractor shall generate a simplified model, which can also describe the interface with other components, of all components in the electric engine nacelle.
    • 3.2.3 The contractor shall define the mathematical model/formulation for packaging optimization which can describe the efficient layout of all components in the nacelle envelope and shall discuss it with KARI.
    • 3.2.4 If necessary, the contractor shall customize the in-house code that the contractor has been developing, and then solve the packaging optimization formulation with its own code.
    • 3.2.5 The contractor shall provide the interim optimized result, and shall suggest the next research scope.
    • 3.2.6 The results of packaging optimization and the plan shall be provided within one week before final meeting and prepared in MS WORD or MS Power Point format by KARI.
  • 3.3 Lightweight design of battery pack housing
    • 3.3.1 KARI will provide the geometry of a battery cell selected by KARI, and the surface temperatures measured from the discharging test of the battery cell if possible.
    • 3.3.2 The contractor shall generate the partial model of the battery pack housing, which considers the periodic layout of battery cells in the pack
    • 3.3.3 The contractor shall define the mathematical problem for topology optimization of the battery pack housing, and the formulation shall consider structural integrity, vibration characteristics, and heat dissipation capability. However, these performance functions are not limited.
    • 3.3.4 If necessary, the contractor shall customize the in-house code that the contractor has been developing, and then solve the topology optimization problem.
    • 3.3.5 The contractor shall post-process the optimized geometry and shall propose both of the interim design of the battery pack housing and the next process for optimizing the full model of battery pack housing.
    • 3.3.6 The optimization report and the plan shall be submitted within one week before final meeting and prepared in MS WORD or MS Power Point format by KARI.
    • 3.3.7 Advisory review report shall be submitted one week before the final meeting in MS WORD or MS Power Point format.
  • 3.4 Kick-off and final meeting
    • 3.4.1 The contractor shall prepare for kick off and final meeting as stated in 1.2.1
    • 3.4.2 To leave an evidence for kick-off and final meetings, lecture materials presented during kick-off meeting and final meeting shall be provided to KARI in electronic file format
    • 3.4.3 If sensitive information is included, it should be removed and provided to KARI.
• 4 Other requirements
  • 4.1 Meeting room for kick-off and final meetings
    • 4.1.1 A meeting room shall be prepared by contractor for kick-off meeting at contractor’s location
    • 4.1.2 The meeting room shall be equipped with free WIFI.
• 5 Proposal Requirement
  • 5.1 Contents of Proposal requirements
    • 5.1.1 Proposal summary
    • 5.1.2 Consultants
      • 5.1.2.1 Consulting team summary
      • 5.1.2.2 Consultants experiences
    • 5.1.3 Proposal
      • 5.1.3.1 Scope of work for key topics
      • 5.1.3.2 A monthly base plan
  • 5.2 Price proposal
    • 5.2.1 Price shall be proposed in Korean WON (Y2021).
    • 5.2.2 Contractor shall include all cost items to cover the all activities in their proposals and itemize requested items.
    • 5.2.3 The proposed price shall reflect possible fluctuations in labor costs, material prices and others in the proposed price. Therefore, the contractor shall not demand to reflect the fluctuation in cost due to cost items not stated in the contractor's proposal in the future.
• 6 Terms and Conditions
  • 6.1 General terms and conditions
    • 6.1.1 Shall follow KARI’s terms and conditions
  • 6.2 Intellectual property
    • 6.2.1 All deliverable items(results) produced belongs to KARI.
  • 6.3 Taxes
    • 6.3.1 The VAT incurred in KOREA is excluded and will be taken in charge by KARI
    • 6.3.2 As of the time of this proposal, the Applicable Tax (i.e. Corporation taxes (withholding taxes), herein referred to as “Applicable Tax”) is excluded from the Total Price. KARI shall withhold the Applicable Tax and pay on behalf of Contractor to the relevant Korean taxing authority in accordance with applicable Korean law.
• 7. Miscellaneouss