mecㆍviewer v1.5 :: [별첨1-2]Request for Proposal Partnership with EU IP Law Firms(최종).docx

Request for Proposals
for Partnership with EU.-based Intellectual Property Law Firms

Request for Proposals

for Partnership with EU.-based Intellectual Property Law Firms

The Institute for Basic Science (IBS), the Korea Institute of Machinery and Materials (KIMM), the

Korea Institute of Materials Science (KIMS), Korea Institute of Geoscience and Mineral Resources

(KIGAM), the Korea Research Institute of Bioscience and Biotechnology (KRIBB), the Korea

Atomic Energy Research Institute (KAERI), the Korea Research Institute of Chemical Technology

(KRICT), the Daegu Gyeongbuk Institute of Science and Technology (DGIST), the Korea Institute of

Industrial Technology (KITECH), the Korea Electrotechnology Research Institute (KERI), and

theKorea Aerospace Research Institute (KARI) (hereinafter, collectively “Institutes”), which are non-

profit research institutes funded by the government of the Republic of Korea, jointly invite proposals

from EU.-based intellectual property law firms to create high-quality patents based on research

outcomes and to cooperate on matters involving technology transfers and commercialization in EU.

I. Goals & Expected Outcomes

1. Create high-quality EU. patents

○ Create high-quality EU. patents through the establishment of a cooperative system with EU.-based

patent law firms that have expert knowledge on EU. patent laws and systems, and demonstrate

a high level of understanding of research fields covered by “Institutes”

○ Enhance efficiency of EU. patent management by establishing a cooperative system with highly

experienced EU. patent law experts

○ Handle or provide advice for matters concerning EU. patent applications, office actions,

trials/litigation, etc.

2. Promote exploitation of EU. IP

○ Provide advice related to technology commercialization, including utilization of overseas patents

owned by “Institutes,” and profit creation

○ Participate in work cooperation, including marketing for overseas patents owned by “Institutes,”

and collection of evidence of patent infringement

○ Provide mediation or consulting services on technology licensing agreements in EU.

3. Establish a cooperative system between EU. intellectual property law firm and local patent

firms

○ Make separate agreements with domestic patent firms according to fees negotiated with

“Institutes” in the selection process

○ Enhance continuity of patent management by focusing efforts on EU. patent management

It may not be possible to entrust work to selected firms depending on circumstances such as

※

existing patent applications, joint applications with other institutes, conflicts of interest,

and other needs of “Institutes”

II. Overview of call for proposals

1. Eligible fields and requirements

○ Quota: 3

Fewer than 3 firms may be selected if candidates are deemed unsuitable

※

○ Specialty fields

- Field 1: Chemistry, Chemical Engineering, Materials Science, etc

- Field 2: Biotechnology, Pharmaceuticals, etc

- Field 3: Mechanical Engineering, Components, Metals, Aerospace, etc

- Field 4: Electrical Engineering, Electronics, Semiconductors, Telecommunications, AI, Robotics,

etc

- Field 5: Energy, Resources, Environment, Physics (Accelerators), Nuclear Engineering, etc

Multiple applications to areas of expertise are allowed

※

Proposals are accepted for fields not mentioned above with details on the specific field

※

○ Requirements

- At least three years since establishment as a law firm specializing in patents

- Five or more patent attorneys whose expertise is in the field of the submitted proposal

(Total number of patent attorneys in the case of multiple applications to areas of expertise)

- Other preferred qualities: patent attorney who has ability to communicate in Korean

Persons capable of communicating in Korean shall serve as points of contact

※

2. Selection process

○ Firms selected through two rounds of evaluation, comprised of document screening and

presentation

Round 1:

Document

screening

(100 points)

→

Round 2:

Presentation

(80 points)

Price assessment

(20 points)

→

Selection of

firms for

negotiation

→ Negotiation →

Contract

signing

- Two times the quota selected based on first round of evaluation for the second round

(presentation*)

* Candidates may give their presentation by videoconferencing, and speak in either Korean or

English. 10 minutes for the presentation, and 10 minutes for Q&A.

If fewer than or equal to twice the required number of applicant organizations apply, the

※

call will not be reissued and Round 1 evaluation will be waived.

- Qualified Negotiators selected through a comprehensive evaluation of presentation scores and

price assessment scores

- Contract signed after negotiating fees with qualified negotiators on a top-down basis

- When assessed by a panel of 6 or more members, a candidate’s average score will be calculated

after dropping the highest and lowest scores

- Average score rounded to three decimal places

- Tie-breaking criteria for comprehensive evaluation

① Candidates with higher scores in first round of evaluation

② Candidates with higher scores in categories allotted more weight in second round of

evaluation

○ Evaluation criteria

• Document screening (round 1): 100 points

- Number of expert personnel (10 points): Total number of patent attorneys

- Work achievements in the past three years (10 points): Total number of EU. patents

applications by Korean clients in the past three years

- Patent quality management (40 points): IP application process management plan and standards,

securing of computation system, measures against workplace negligence, security

management, etc.

- Capacities of persons-in-charge (40 points): Scope of work and managing standards of patent

attorneys, continuous years of service of personnel, work experience with relevant

professional technologies, feasibility of proposal, etc.

• Presentation (round 2): 80 points

- Service quality and management (30 points): Efforts to enhance quality of specifications

and other services, establishment of quality criteria for self-assessment, case management

and scheduling capacity, etc.

- Job competencies and professionalism (30 points): Professional competence of attorneys,

match with majors of participating personnel, work experience and case handling experience,

etc.

- Distinctiveness of service (20 points): Work experience for Korean government-funded

Institutes, understanding of government-funded work, assignment of outstanding personnel,

distinguishing strategies, etc.

• Price assessment (round 2): 20 points

- Submission of bid prices for each item in Proposed Service Fee Schedules

- Price assessment will be based on the weighted total bid prices for each item

Candidate firms that have passed the first and second rounds will be individually notified

※

3. Method and period of cooperation

○ Work cooperation agreement to be signed between “Institutes” and representatives of selected EU.

patent firms

- Period of cooperation: Jan. 1, 2027 – Dec. 31, 2029 (3 years)

- Fees for patent application, response to office actions, registrations, and trial-related affairs to be

determined based on minimum amount proposed by selected firms with reference to proposed

service fee schedules; these shall have legal binding force in the work cooperation agreement

○ Separate agreement on handling of intellectual property cases to be signed with multiple Korean

patent firms designated by “Institutes”

4. Estimated number of entrusted cases:

　80 cases of patent application / 1 year

The above estimate is based on the Institutes’ average number of EU. patents in the past three

※

years (2023–2025), and may vary from the actual number of entrusted cases

III. Timeline (Korean Standard Time)

○ Call for proposals: June. 1 (Mon), 2026 – July. 10 (Fri), 2026

○ Round 1 of evaluation: July. 23 (Thu), 2026

○ Round 2 of evaluation: 15:00 on September. 1 (Tue), 2026

○ Announcement of successful firms for negotiations: September. 15 (Tue), 2026

○ Contract signing: 12. 30 (Thu), 2026

The above dates are subject to change depending on circumstances of Institutes

※

IV. Other matters to note

○ Deadline: No later than 18:00 on July. 10 (Fri), 2026 (Korean Standard Time)

○ How to submit: By e-mail (selected firms may be asked to submit original documents by mail)

○ Office: ipr@ibs.re.kr Jungki Yeo (+82-42-878-8199)

○ Required documents:

① Proposal

- Use the provided form (submit Korean original and English translation)

- Korean version: Write no more than 30 A4 pages, and submit as a PDF file

- English version: Translate the Korean version, and submit as a PDF file

② Price table

- Submit as a file separate from the proposal

③ Supporting documents (for firms selected for the second round)

- One copy of proof of work achievements

- One copy of document certifying status as patent law firm

- Documents certifying status as patent attorney and proof of employment (for persons-in-

charge only)

- Financial statements for the past three years or equivalent documents

- Other supporting documents (example: ranking of firms, letter of recommendation by

Korean clients, etc.)

○ Request for additional materials

- “Institutes” may ask law firms to submit additional proposals or supporting materials,

and such materials shall have the same effect as proposals

○ Notes for Proposal Submission

- On-time submission is mandatory.

- Submitted documents will not be returned and proposing firms shall bear all proposal-

related costs.

- Any falsified information or document may be the basis for disqualifying the proposing

firm and may be the basis for terminating a work cooperation agreement and/or an

agreement if revealed after execution thereof. The firm shall bear consequences caused by

or resulting from the falsified information or document.

- Proposing firms shall bear consequences incurred by errors or omissions in their

proposals or attached documentation.

- The Institutes own all the outcomes and outputs produced during the partnership and all

information obtained in relation to the partnership is strictly confidential.

- Proposals should follow the given format, but the format may be amended if necessary.

Both Korean and English shall be used for call for proposals, proposals, and work

※

cooperation agreements, but where a difference in interpretation arises, the Korean original shall

take precedence over the English translation.

. Attachment

Ⅴ

1. Evaluation items and criteria

2. Proposal (form)

3. Proposed Service Fee Schedules

4. Consent Form for Collection and Use of personal Information. End.

◎ Attachment 1: Evaluation items and criteria for first and second rounds
○ First-round Document Evaluation (Quantitative 20 points + qualitative 80 points)

Criteria

(Quantitative)

Proposed by

Grade

Points

Very good

Good

Average

Poor

Very poor

Number of

expert

personnel

(10 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

Work

achievements in

past three years

(10 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

○ Number of expert personnel: Total number of patent attorneys

Classification

≥ 30 persons

15 – 30

persons

10 – 15

persons

5 – 10

persons

< 5 persons

Points

○ Work achievements: Total number of EU. patent applications (EPO only) by Korean clients in past three
years

Classification

≥ 150 cases

100 – 149

cases

80 – 99 cases

50 – 79 cases

< 50 cases

Points

Criteria

(Qualitative)

Proposed by

Grade

Points

Very good

Good

Average

Poor

Very poor

Patent quality

management

(40 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

Capacities of

persons-in-

charge

(40 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

○ Second-round Presentation Evaluation (Presentation 80 points + Price 20 points)

Criteria

Proposed by

Grade

Points

Very good

good

Average

Poor

Very poor

Service quality

and

management

(30 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

Job

competencies

and

professionalism

(30 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

Distinctiveness

of services

(20 points)

Firm A

✓

Firm B

✓

Firm C

✓

Firm D

✓

Firm E

✓

○ Price assessment

Criteria

Proposed by

Grade

Points

Price

assessment

(20 points)

- Submission of bid prices for each item in Proposed

Service Fee Schedules

- Price assessment will be based on the weighted total bid

prices for each item

[Calculation Formulas for Bid Price Score]

A. For bidders whose bid price is 80% or more of the

estimated price

*Lowest Bid Price: The lowest price among valid bidders. However,

if the bid price is less than 70% of the estimated price, it shall be

calculated as 70%.

*Proposed Bid Price: The bid price of the specific bidder being

evaluated.

B. For bidders whose bid price is less than 80% of the

estimated price

*Lowest Bid Price: The lowest price among valid bidders. If the bid

price is less than 70% of the estimated price, it shall be calculated as

70%.

*Proposed Bid Price: The price proposed by the bidder. However, if

the bid price is less than 70% of the estimated price, a score

equivalent to 30% of the maximum allocation shall be awarded.

C. If the calculation results in decimal points, it shall be

rounded to the fifth decimal place.

◎ Attachment 2: Proposal form

- Korean version: Write no more than 30 A4 pages, and submit as a PDF file

- English version: Translate the Korean version, and submit as a PDF file

Proposal

For cooperation with EU. patent law firm

Name of the Firm

Specialty Field

You may write more than one field of specialty

※

Name of the Firm

Business registration number

(Corporate registration number)

Representative

Address

Telephone/fax

Representative email

Establishment year

Total number of

employees

Total number of patent

attorneys

{Firm’s name} gives assurances that the submission of this proposal does not involve any unfair
acts stipulated in Article 76 of the Enforcement Decree of the Act on Contracts to which the State
is a Party, and Article 19 of the Monopoly Regulation and Fair Trade Act. Henceforth, any
punishment will be accepted as decreed by those acts and subordinate statutes if this document
turns out to contain any falsified information. {Firm’s name} promises to comply with the terms
of integrity agreements in the course of evaluation for selection and conclusion & execution of a
work cooperation agreement, and to accept disadvantages such as the cancellation of selection in
partnership with the Institutes which may ensue from a breach, and not raise civil and criminal
appeals in this context.

{Firm’s name} submits the following proposal and attachments with the intention of
participating in the selection process of law firms representing the Institutes for IP matters,
pledging to make a work cooperation agreement on corresponding terms in order to serve as
such once the submitted fee schedule is accepted.

2026. 0. 0.

Name of the Firm:

Applicant (Representative): (signature)

Dear Presidents of

The Institute for Basic Science (IBS), the Korea Institute of Machinery and Materials (KIMM), the Korea

Institute of Materials Science (KIMS), Korea Institute of Geoscience and Mineral Resources (KIGAM), the

Korea Research Institute of Bioscience and Biotechnology (KRIBB), the Korea Atomic Energy Research

Institute (KAERI), the Korea Research Institute of Chemical Technology (KRICT), Daegu Gyeongbuk Institute

of Science and Technology (DGIST), the Korea Institute of Industrial Technology (KITECH), the Korea

Electrotechnology Research Institute (KERI), and theKorea Aerospace Research Institute (KARI)

I. Summary (delete all text in blue before submission)

1. General status

A. History

Year

Details

Representative patent

attorney

B. Personnel (specify total number of employees)

Classification

2023

2024

2025

Note

Patent attorney

Patent engineer

Managing staff

Other employees

C. Organization

2. Expert personnel status (persons-in-charge only; not the total member)

A. Status

○ EU. patent attorney (00 persons) (provide details for patent attorneys assigned to Institutes)

Specialty Subspecialty Name Position

Experience

(Year/

Month)

Length of

service

(Year/

Month)

Year of

qualification

as patent

attorney

Major and highest degree

Korean

language

proficienc

Univ.

Year of

graduation

Major

Highest

degree

Metal

Steel

Kim OO

Partner

10/3

Yonsei

1996

Mechanical

engineering

doctorate

Counsel

Metal

Physics

Associate

Pharmaceut

ical science

doctorate

Average

5/3

3/7

○ Managing staff (00 persons) (provide details for staff assigned to Institutes)

Specialty Subspecialty Name Position

Experience

(Year/

Month)

Length of

service

(Year/

Month)

Year of

qualification

as patent
agent (or

staff

member)

Major and highest degree

Korean

language

proficiency

Univ.

Year of

graduation

Major

Highest

degree

Metal

Steel

Kim OO

Partner

10/3

Yonsei

1996

Mechanical

engineerin

doctorate

Metal

Physics

Associate

Pharmaceu

tical

science

doctorate

Average

5/3

3/7

B. Career Records of Members of the Team

※ Please complete the form below for only those who are to work for the Institutes as a member of the Team.

※ Please describe their work experiences such as handling office actions, appeals/trials, and litigation in detail.
※ Please do not describe external activities such as acting as an advisory member and/or board member of a
professional organization(s).
※ For “position,” please state the position at the law firm.

Name

Division

Position (job title)

Education

(undergraduate

and graduate

schools)

Graduation year

Name of school

Major

Degree

YY/MM ~ YY/MM

Experience

__ months

Specialty

(Specify your subspecialty)

e.g., the chemical field -> organic chemistry

(Description of subspecialty is needed where possible)

Details of

duties

e.g., Filing
application,
handling
trials/appeals
and litigation

Major

performance

(Detailed description is required)
e.g., Technological discoveries (advice, consultation) related to stem cells and IP
application
(Specify major applicants) - In case of confidential ones, describe them with their
identity anonymous like “

X Electronics”

- Detailed description of distinctive performance is required

Other

performance

and experiences

II. Achievements as patent law firm

A. Total patent applications/registrations (EPO only) in past three years

Provide number for all patent applications and registrations regardless of field, and specify number of applications and

※

registrations for Korean applicants

Details

Year

Application (cases)

Registration (cases)

Total

Korean applicant

Total

Korean applicant

2023

2024

2025

Write number of cases of applications and registrations for each year

※

B. Patent applications/registrations (EPO only) in specialty field by patent law firm in past three

years

- Field: ooo

Details

Year

Application (cases)

Registration (cases)

Total

Korean applicant

Total

Korean applicant

2023

2024

2025

Provide separate tables on patent applications/registrations for each field if the proposal is for more than one

※

specialty field

C. Patent applications/registrations (EPO only) of eleven research institutes in past three years (write

only if applicable)

Details

Year

Application (cases)

Registration (cases)

2023

2024

2025

D. Patent litigation outcomes

Provide details on all litigations regardless of field (invalidated trial, infringement, etc.)

※

Write win rate for cases for which a court judgment has been made in each year

Details

Year

Total number of

cases

Win rate

Korean client

cases

Win rate

2023

2024

2025

E. Other work achievements

Year

Details

F. Major clients (Top 5 based on number of patent applications in 2025)

No.

Major client

Nationality

. Future directions and special suggestions

Ⅲ

1. Service quality and management

2. Job competencies and professionalism

3. Distinctiveness of services

4. Other matters ( Write freely)

※

(e.g.)

- IP application management guidelines and their quality control protocol

- IT system

- Measures for preventing and controlling negligence

- Confidentiality and security management protocols

- Unique plan in working with Domestic Agents representing the Institutes for IP Matters

- Previous experiences with similar clients

- Unique strategy for the Institutes in responding to EPO actions

◎ Attachment 3: Price table (draft)

Submit as a separate file

※

◎ Attachment 4: Consent Form for Collection and Use of personal Information

Submit as a separate file

※