mecㆍviewer v1.5 :: 3. RFP.pdf

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RFP

Request For Proposal

Launch Service

For KARI CubeSats

April 15, 2016

Korea Aerospace Research Institute

169-84 Gwahak-ro Yuseong-Gu, Daejeon, 34133 South Korea

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RFP

1. Introduction

Korea Aerospace Research Institute (hereinafter referred to as ‘KARI’), which is funded by

government of Republic of Korea (hereinafter referred to as ‘Korea’) has conducted the CubeSat

development contest for domestic university students. KARI has a plan to launch the CubeSats

finally selected in this contest using launch service by government fund. This Request For Proposal

(hereinafter referred to as ‘RFP’) document provides information and guide for the Bidders who

want to provide launch service for KARI.

2. Statement of Work

The service of Contractor is to launch the following three (3) CubeSats for KARI and Bidders who

want to be Contractor should propose launch services for all the three (3) CubeSats.

2.1. CubeSats to be Launched

For scientific purpose and new technology demonstration and verification, the CubeSats listed in

the table 1 below will be launched.

Table 1. CubeSats to be launched

No.

Cubesat Name

(Developer)

Mass

Size

Orbit

Tentative

Launch date

SNUGLITE

(Seoul National University)

About 2.1 kg

Near Circular Orbit/

Polar Orbit/

Sun Synchronous orbit/

Altitude: 380~800 km

Q3-Q4

2017

SNUSAT

(Seoul National University)

About 3.6kg

VisionCube

(Korea Aerospace

University)

About 2.8 kg

※ Total mass of CubeSats can be changed a little bit.

2.2. Roles of Contractor

1) Contractor shall launch the CubeSats(refer to section 2.1) with space launch vehicle. The launch

vehicle and the country where the launch will be performed (hereinafter ‘launch country’) shall

be selected for the CubeSats which include ITAR(International Traffic in Arms Regulations)

regulated components to be possible to be launched.

2) Contractor shall provide KARI with CubeSat deployers(P-POD or ISI-POD) for protecting and

separating CubeSats. This includes loan of test deployers to KARI for interface and environment

test with CubeSats in Korea.

3) Contractor shall perform all the administrative work for launch, including Export/Import License

and the authorization of Re-Export License from the United States Department of State based

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on ITAR (from Korea to launch country via the country of Contractor), which shall happen in the

country of Contractor and the country where the launch shall be performed.

4) Contractor shall perform integration and test of CubeSats with deployers in the facility of

Contractor.

5) Contractor shall perform the transportation of CubeSats and related equipments from the

facility of Contractor to the launch site where the launch is performed. This includes works of

Export/Import License, the authorization of Re-Export License based on ITAR and custom work.

6) Contractor shall dispatch personnel to the launch site for the launch and perform work needed

for launch including overseeing the integration.

7) Contractor shall request and receive timely and properly the information (including the

information for Re-Export License based on ITAR) which KARI should provide to Contractor.

2.3. Roles of KARI

1) KARI shall provide the CubeSats to be launched to Contractor.

2) KARI shall provide timely and properly the information (including the information for Re-Export

License based on ITAR) which Contractor requests.

3) KARI shall provide CubeSats complying with CubeSat standard.

4) KARI shall perform interface and environment test of CubeSats with the test deployers which

were loaned by Contractor.

5) KARI shall transport CubeSats from Korea to the company of Contractor. This includes works

of export/import license and custom work.

2.4. Responsibility for exceptions

Contractor shall perform the following items and describe the reasons in detail on Proposal if

contractor can’t do.

1) In the case of delay of launch, Contractor shall provide the next launch opportunity without

the additional payment.

2) In the case of failure of launch, Contractor shall provide next launch opportunity within two (2)

years without additional payment.

3) In the case that scheduled launch may not be performed by the delay of CubeSat development

of Korea, KARI shall notify Contractor this fact of delay minimum three (3) months before the

launch and Contractor shall provide next launch opportunity within one (1) year from the

notification without additional payment.

※ In the case that launch day is changed, the date of re-launch shall be decided by mutual

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agreement between KARI and Contractor.

※ If Contractor can meet partially the above items depending on specific conditions, Contractor

should describe the conditions and constraints in the corresponding items in the compliance table

of Proposal document. For example, time limit for the notification of development delay can be

described.

2.5. Payment schedule

Cost will be paid as the table below and it can be adjusted on mutual agreement at contract.

Table 2. Payment schedule

No.

Milestone

Price

Expected date

Effective Date of Contract (EDC)

25 %

Q1-Q2 2016

Launch Window Reservation

25 %

Q3-Q4 2016

CubeSats Delivery to Launch site

40 %

Q1-Q2 2017

After Launch

10 %

Q3-Q4 2017

Total

100 %

In the case that KARI’s budget is insufficient to launch all the CubeSats, Contractor shall launch

the reduced number of CubeSats correspond to the given budget. In inevitable circumstance the

payment of the contract can be stopped by KARI’s decision.

3. Procedure of Bidding and Contract

Procedure from the issue of RFP to the contract will be performed as the following sequences.

3.1. Issue of RFP

KARI will inform formally this bidding on external procurement system of KARI and post RFP on

it. The companies which reviewed RFP can ask questions to KARI by e-mail and may inform KARI

whether the company will prepare Proposal or not. Apart from this, draft terms and conditions

suggested by KARI will be sent separately by email, so a bidder who wants to participate in

the bid shall request the terms and conditions with letter of intent and the compliance table

for the draft contract shall be included in the proposal.

3.2. Bidding

Bidders who want the contract of this service should make a proposal document and submit it to

KARI by post (one(1) original and seven(7) copies). Electronic files (preferably in PDF format) of the

Proposal shall be additionally submitted in the form of CD-ROM. In case of any discrepancies

between the hard copy and soft copy, the hard copy shall prevail.

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RFP

1) Qualification of Bidder

(1) Bidders shall be manufacturer of launch vehicle or provider of launch service who has Power

of Attorney established by the manufacturer.

(2) Bidder shall launch CubeSats which includes United States components complying United

States government export license policy and have launch experiences to confirm it.

2) Bid bond

Bid bond is a critical requirement by Korean government regulation. Bidder shall establish a bid

bond for KARI not later than the Bid Closing Date and time and arrive at designated bank in

Korea.

(1) The total amount of the bid bond shall be at least five (5) percent of the total bidding price.

(2) The bond shall remain valid until six (6) months after the Bid Closing Date.

(3) The bid bond shall be in the form of an irrevocable letter of credit established by first class

bank and advised to KARI through ‘Woori Bank’ (Daejeon Branch at 29 Munye-ro, Seo-gu

Daejeon, 35241 Korea TEL: +82-42-488-9704, ext. 312).

(4) The bond shall be available by KARI’s draft at sight drawn from the bank, accompanied by

the statement of KARI stating that Bidder has refused to enter into a contract with the terms

and conditions in the proposal as amended, if any, that Bidder has hindered the fair bidding

by fraud or misrepresentation, or that Bidder has withdrawn its proposal after the Bid Closing

Date.

(5) The bid bond shall contain the substantial part of the terms and conditions of the bond,

date of establishment, account, amount, payment terms, and date of expiry, etc.

(6) The bid bonds of the Bidders who are not selected as candidates of contract will be released

upon the instructions of KARI without interest promptly after the evaluation of Proposal. The

bid bonds of the candidates of contract will be likewise released to the corresponding Bidders

when KARI decides not to enter into a contract with them.

3) Bid Closing Date and Time : Please refer to the Bid Summary.

4) Submission items

(1) Proposal (it should be made as the development method in section 4)

(2) Attachment 1. Quote (It shall be submitted in a separate sealed envelope.)

(3) Attachment 2. Certificates for launch service

(4) From attachment 3, documents in Bidder’s free form can be attached.

(5) Power of Attorney or agreement for launch service and evidence documents for launch

experience

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5) Submission address

Proposal should be hand-carried or sent to the address of section 5 item 1).

6) Remark

(1) KARI does not provide to the Bidders the cost (including preparation, submittal and any

subsequent clarification or negotiation activities) for the development of Proposal.

(2) KARI does not have any duty or responsibility for the Proposals submitted

(3) Contents of RFP and Proposal should be maintained confidentially.

(4) The Proposal documents presented by Bidders become the property of KARI and are not

returned.

(5) Proposals shall be valid for six(6) months from the Bid Closing Date and upon KARI’s request

shall be extended for another six(6) months.

(6) Bidder may withdraw its Proposal at any time before the Bid Closing Date and time in writing.

3.3. Selection of Contractor

1) KARI will evaluate on its own authority the proposals that Bidders submitted until the due date

and inform those candidates who may become a Contractor.

2) According to the priorities of contract candidates, KARI of its own authority will select a

Contractor by negotiating with the candidate of the highest priority about the price and

adjustment for the proposed scope of works.

3) Negotiation with the highest priority shall be conducted in KARI in 15 days. If needed, upto

another ten (10) days can be extended.

4) If the negotiation breaks down with the candidate of the highest priority, KARI will negotiate

with the next priority of candidates.

5) Major evaluation factors of RFP are the price, Proposal conformance, launch experiences, launch

reliability and performance capability. Percentages of evaluation factors are as follows.

Table 3. Evaluation factors

Part

Evaluation factor

Description

Percent.

Technical

part

Proposal Conformance

Conformance of Proposal with RFP

70 %

Launch experiences

Launch services experiences of CubeSats

and general satellites

Launch reliability

Launch success rate of launch vehicle and

launch site

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Performance capability

Size and awareness of company

Price Part

Price of service

Low price of service

30 %

Total

100 %

3.4. Contract

1) Expected date for contract : about 1~2 months after bid closing date

2) This RFP and contract follow the Korean laws and the Korean Commercial Arbitration Board in

Seoul of Korea adjusts dispute if it arises.

4. Development of Proposal

1) Bidder should develop Proposal only as the format presented at Attachment 1.

2) Proposal should use English language and SI units and currency should be expressed in U.S.

dollars.

3) As the Attachment 1 of Proposal, Quote should be attached but the detailed items and their

prices should be described in free format of Bidder.

4) As the Attachment 2 of Proposal, Certificates for launch service issued from the company of

launch vehicle should be attached.

5) Documents which supplement Proposal can be attached in free format of Bidder. The examples

are as following.

(1) Company brochure

(2) Experience and carrier in launch service

(3) Certificates for government approvals (e.g. export licenses)

(4) Information(including launch success rate) of Launch vehicles and launch date proposed

(5) Third Party Liability Insurance Certificate of Launch Vehicle

(6) Optional services

(7) Terms and conditions for contract

5. Pricing Requirements

1) Any Price or rate proposed by Bidders shall be firm and fixed, not subject to change for price

escalation for the entire period of the contract.

2) Any kinds of taxes and duties arising in connection with Bidder’s work under this RFP and

under the eventual Contract shall be the Bidder’s responsibility, except for the customs duties

levied in Korea.

3) The price shall be inclusive of any cost or charge incurred due to delivery of any equipment,

hardware or documentation to KARI or its designated point of delivery.

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RFP

6. Contact Information

In the contact information table below, the person of item 1) is for administration part and the

persons of item 2) and 3) are for technical part.

Table 4. Contact information

No.

Name

Position

E-mail

Telephone

Fax.

Jeon, In-Kyu

Senior

Administrator

ikjeon@kari.re.kr

+82-42-

860-2766

+82-42-

860-2666

Han, Sanghyuck

Senior

Researcher

shan@kari.re.kr

+82-42-

870-3764

+82-42-

870-3980

Gong, Hyeon

Cheol

Program

Manager

hcgong@kari.re.kr

+82-42-

860-2497

+82-42-

870-3980

Table 4. (continued)

No.

Division

Address

Procurement Team,

Management Head Office

Korea Aerospace Research Institute (KARI)

169-84 Gwahak-ro Yuseong-Gu,

Daejeon, 34133, South Korea

Future Aerospace Technology Team,

Convergence Technology Research Head

Office

Future Aerospace Technology Team,

Convergence Technology Research Head

Office

7. Attachments

1) Proposal format

2) CubeSat contest information brochure

The end.