December 9, 2024
Bid Notice
< Ref. No. B20240527-00>
Korea Aerospace Research Institute (KARI) invites sealed bids from eligible Bidders for the procurement of
Subcooling System for Liquid Oxygen of Liquid Rocket Engine Test Facilities. The following is an outline of the
requirements, and potential Bidders are requested to carefully review the following instructions and to submit
their Proposals in accordance with the guidelines and requirements as contained in the Request for Proposal
(RFP).
1. Main Scope
- Item: Subcooling System for Liquid Oxygen of Liquid Rocket Engine Test Facilities(Re-bid)
- Estimated Budget: EUR 3,636,600
- Method of Contract: a limited competitive bid (Contract through Negotiation)
2. Qualification of Bidder
- Bidders shall be qualified under Article 12 (Requirement to Participate in Competitive Tender by Law) of the
ENFORCEMENT DECREE OF THE ACT ON CONTRACTS TO WHICH THE STATE IS A PARTY of Republic of Korea.
- Bidders shall have knowledge and first-hand experience of successful installation and operation of the SSLO or
related cryogenic system specified in this RFP. Bidder shall have at least one (1) project record in successful SSLO
or related cryogenic system installation and operation as of Bid Closing Date. Bidders shall submit documents of
proof on their relevant experience(s) in the development of successful installation and operation of the SSLO or
related cryogenic system in their proposals.
- Bidders shall be in possession of all the necessary licenses, in effect as of the Bid Closing Date and up to the
completion of the procurement.
- Obtaining approval and certification from KGS(KGS Code : AA111, FP113) is a mandatory requirement. The cost
associated with obtaining such approval and certification must be included in the scope of work. Bidders who
fail to meet this requirement will not be eligible to participate in the bidding process.
- The qualifying statement for requirements and supporting materials shall be provided in the proposal.
Additional qualifying evidences may be requested to substantiate Bidder's claim during the evaluation.
- The qualification of Bidders is solely up to the KARI evaluation committee's decision, and unsuccessful Bidders
shall not raise any objection regarding the KARI evaluation committee's decision thereupon.
3. Registration of Intent
- Registration: submittal by formal letter of intent with proof of qualification
- A Bidder shall inform KARI of its intent until December 11, 2024, 6:00pm in Korean local time) at the address
provide this public notice. A registration of intent shall be made to the contact information indicated in this
notice by e-mail, registered post, courier or fax.
4. Distribution of RFP and Submittal of Proposal
- Distribution of RFP: KARI will provide the RFP package by email to Bidders who submitted their formal letter of
intent in time, and the Bidder shall inform KARI of the receipt of the RFP package within twenty-four (24)
hours after the receipt of the RFP package.
- Bid Closing Date and Time: December 19, 2024 15:00 Korean Local Time
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The proposal submitted after the designated date and time shall be considered as invalid.
- Proposals i) in hard copies in A4 size (For Proposal except for the price information – Eight (8) copies in addition
to one (1) original; For price proposal – Two (2) original proposals) and ii) in soft copies (two (2) sets of readable
documents (PDF preferred) in USBs without price proposal) shall be submitted along with the bid bond, by hand-
delivery or via appropriate courier service to KARI personnel or his designee before the Bid Closing Date and
Time. On submission of proposal by Bidder’s deputy, one (1) power of attorney and a copy of his identification are
required to be presented.
- The Bid currency is EUR (However, other currency can be allowed).
- The proposal shall be made in English or Korean.
5. Bid Bond
- Bidder shall establish a bid bond in favor of KARI before the Bid Closing Date and Time. The total amount of the
bid bond shall be at least five percent (5%) of total bid price and shall be valid for six (6) months after Bid Closing
Date.
- The currency of bid bond is EUR (However, other currency can be allowed).
- The Bid Bond shall be in the form of a surety bond issued by the Seoul Guarantee Insurance Company, in the
form of an irrevocable standby letter of credit or bank guarantee by first class international bank, cash or other
means of gurantee acceptable to KARI. In case of surety bond, it shall be advised through “the Seoul Guarantee
Insurance Company”. In case of cash, bank guarantee, or the irrevocable standby letter of credit, it shall be
advised through “Woori Bank” (Daejeon Banking center at 29 Munye-ro, Seo-gu, Daejeon, 35241 Korea, Tel:+82-
42-488-9704, Ext.312, Fax: +82-505-002-9141, e-mail: 4180725@wooribank.com). The bond shall be available
by KARI’s request on the Seoul Guarantee Insurance Company or by KARI’s draft at sight drawn on the bank,
accompanied by the statement of KARI stating; that the Bidder has refused to enter into a contract with the
terms and conditions in the Request for Proposal as amended, if any, that the Bidder has hindered fair bidding
by fraud or mispresentation, or that the Bidder has withdrawn its Proposal after the Bid Closing Date.
6. Nullification of Bid
- This bidding may be nullified in accordance with Article 39(4) of ENFORCEMENT DECREE OF THE ACT ON
CONTRACTS TO WHICH THE STATE IS A PARTY and Article 44 of ENFORCEMENT RULE OF THE ACT ON
CONTRACTS TO WHICH THE STATE IS A PARTY.
7. Evaluation of Proposal
- Evaluation of technical part: 80 point, evaluation of price: 20 point
- Unless otherwise specified herein, any necessary standards and procedures for the execution of the Contract
shall be in accordance with the “Standards of Execution of Contract by Negotiation” (the Ministry of Strategy
and Finance’s established rules on contracts) and the RFP.
- According to the “Standards of Execution of Contract by Negotiation” and the RFP, both technical part and price
part are evaluated. Through the evaluation of technical proposal, a Bidder who gets score exceeding eighty five
percent (85%) of score in technical part will be selected as Qualified Bidder. After the evaluation of technical
proposal, the Qualified Bidders shall be evaluated by price part. The Qualified Bidders’ technical part evaluation
score and bidding price evaluation score are put together. Top scorer will be the Successful Bidder and the
Qualified Bidders’ rank will be decided in accordance with the ranking of total score (if the total score is the
same, the Bidder with higher score in technical part is preferred to others). Notwithstanding the technical part
evaluation, the bidders whose proposed price exceed the estimated budget shall not be considered as the
Qualified Bidders.
- The Qualified Bidders may attend the evaluation of price proposal on the date and time informed by e-mail and
in case a deputy who is designated by Qualified Bidder attends above process, he or she shall submit a power of
attorney letter signed by Qualified Bidder and his/her certified identification to KARI. If Qualified Bidders or any
deputy cannot attend the evaluation of price proposal, a KARI’s employee who is not connected to this bidding
will attend and monitor the evaluation of price proposal.
※
Currency shall be applied to the 1
st basic exchange rate of KEB Hana Bank on the date of price evaluation.
8. Remarks
- The Bidder shall have a full understanding of all matters necessary for this Bidding including the RFP prior to
making a bid and shall be responsible for any and all disadvantages arising from insufficient understanding of
matters necessary for this Bidding.
- Bidder shall prepare the Proposal in truth. In case that any content of the Proposal is founded to be false later,
KARI may terminate or cancel the Contract even after the Contract is executed.
- All documents submitted in response to the RFP including the Proposal for this Bidding shall not be returned.
- All expenses incurred by Bidder in connection with its Proposal for this Bidding are for its own account and KARI
will not disclose the evaluation result of Bidder’s Proposal.
- If any Bidder is bankrupted or insolvent as of the date of this bid notice, such Bidder shall not be allowed to
participate in this Bidding.
- Bidders are required to keep confidential any data and information acquired in the Contract award. If any
Bidder violates it, such Bidder may assume civil and criminal liability, sanction for inappropriate business entity,
and other disadvantages (such as penalty for security violation, subtraction of evaluation scores in future
biddings, etc.).
- The RFP and Contract shall be construed in accordance with and governed by the laws of the Republic of Korea.
9. Point of Contact for Bidding
Contractual matters
Technical matters
Overseas Contracts Office
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu,
Daejeon, 34133, Korea
Attn. : Yoo-Min SEO (Ms)
Tel. : +82-42-860-2615
Fax : +82-42-879-4370
e-mail : yoomin@kari.re.kr
Space Propulsion Research Division
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu,
Daejeon, 34133, Korea
Attn. : Ji-Hyuk IM (Mr)
Tel : +82-42-870-3874
Fax : +82-42-870-3890
e-mail : jhim1@kari.re.kr
