REQUEST FOR PROPOSAL
THERMAL PACKAGE
OPTIOMIZATION AND LIGHT
WEIGHT DESIGN FOR ELECTRIC
ENGINE NACELLE AND BATTERY
HOUSING
(RE BID)
May 6, 2022
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu,
Daejeon, 34133, Korea
KARI proprietary
The data/information contained in this document shall not be disclosed, disseminated or reproduced, in whole or in part, without
the express prior written approval of KARI.
This page intentionally left blank.
REQUEST FOR PROPOSAL
THERMAL PACKAGE
OPTIOMIZATION AND LIGHT
WEIGHT DESIGN FOR ELECTRIC
ENGINE NACELLE AND BATTERY
HOUSING
May 6, 2022
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu,
Daejeon, 34133, Korea
KARI proprietary
The data/information contained in this document shall not be disclosed, disseminated or reproduced, in whole or in part, without
the express prior written approval of KARI.
This page intentionally left blank.
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Table of Contents
PART I. INTRODUCTION................................................................................1
1.1
AIRCRAFT ELECTRIC ENGINE DEVELOPMENT PROJECT........................................3
1.2
OBJECTIVE OF RFP...................................................................................................3
1.3
CONTRACT CONCEPTS...............................................................................................3
1.4
SCHEDULE OF CONTRACT.........................................................................................3
1.5
TERMINOLOGY...........................................................................................................3
PART II. GENERAL INSTRUCTION TO BIDDER......................................6
2.1
PURPOSE.....................................................................................................................8
2.2
STRUCTURE OF THE RFP..........................................................................................8
2.3
QUALIFICATION OF BIDDER......................................................................................8
2.4
SUBMITTAL OF PROPOSAL.........................................................................................9
2.4.1
Proposal Documents.......................................................................................9
2.4.2
Number of Copies...........................................................................................9
2.4.3
Bid Closing Date............................................................................................9
2.4.4
Method of Submittal.....................................................................................10
2.4.5
Point of Contact............................................................................................10
2.5
BIDDING SCHEDULE.................................................................................................11
2.6
QUESTIONS AND MODIFICATIONS...........................................................................11
2.7
ACCEPTANCE/REJECTION OF BIDS.........................................................................12
2.8
EVALUATION OF PROPOSAL.....................................................................................12
2.8.1
Evaluation Process.......................................................................................12
2.9
CONTRACT................................................................................................................13
2.10
LANGUAGE AND MEASUREMENT UNIT...................................................................13
2.11
PRICING REQUIREMENTS........................................................................................13
2.12
CONFIDENTIALITY...................................................................................................14
2.13
PROPRIETARY RIGHTS.............................................................................................14
2.14
WITHDRAWAL OF PROPOSAL..................................................................................14
2.15
PROPERTY OF PROPOSAL........................................................................................14
2.16
EXPENSES.................................................................................................................15
2.17
GOVERNING LAW.....................................................................................................15
2.18
CERTIFICATE AND GOVERNMENT APPROVAL........................................................15
2.19
ARBITRATION...........................................................................................................15
PART III. TECHNICAL REQUIREMENTS FOR CONTRACT............................17
3.1
PROJECT INFORMATION..........................................................................................19
3.2
INTRODUCTION.........................................................................................................19
3.2.1 CONCEPTUAL DESIGN OF A HYBRID PROPULSION SYSTEM.......................................19
3.2.2 ELECTRIC ENGINE NACELLE.....................................................................................20
3.2.3 BATTERY PACK HOUSING...........................................................................................20
3.3
SCOPE OF WORK......................................................................................................21
PART IV. STATEMENT OF WORK...............................................................23
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4.1
OVERVIEW................................................................................................................25
4.2
GENERAL DESCRIPTION..........................................................................................25
4.3
THERMAL PACKAGE OPTIMIZATION......................................................................25
4.4
LIGHTWEIGHT DESIGN OF BATTERY PACK.............................................................26
4.5
SCHEDULE OF WORKS.............................................................................................27
4.6
KICK-OFF AND FINAL MEETING..............................................................................28
4.7
MEETING ROOM FOR KICK-OFF AND FINAL MEETINGS.........................................28
4.8
DELIVERABLE ITEMS...............................................................................................28
ANNEX A. SUGGESTED PROPOSAL..........................................................29
Annex B. Terms and Conditions.........................................................................33
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Part I. Introduction
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1.1
Aircraft Electric Engine Development Project
Korea Aerospace Research Institute (hereinafter “KARI”), a government-funded research
institute is responsible for the development of aircraft electric engine.
1.2
Objective of RFP
KARI is issuing this Request for Proposal (hereinafter “RFP”) to Bidders who are willing to
collaborate with KARI in successfully performing the thermal package optimization and
light weight design for electric engine nacelle and battery housing. This RFP document
explains the procedures to be undertaken by Bidders seeking to respond to the RFP for
related services. This RFP also details the requirements, terms, and conditions for the
proposal and contract.
1.3
Contract Concepts
In the phase of the issuance of RFP, this RFP is written and issued by KARI. the contract
will be made with one contractor who satisfies the scope of RFP with the experience and
ability of research and submit the lowest bid price.
In the evaluation and contract phases, Bidder’s Proposal will be evaluated by the evaluation
committee according to the related rules.
1.4
Schedule of Contract
2022. 5 [TBC] : Completion of contract between KARI and bidder [TBC]
2022. 5 [TBC] : Kick-off meeting [TBC]
2022. 7 [TBC] : Imterim presentation [TBC]
2022. 10 [TBC] : Submission of final report [TBC]
2022. 11 [TBC] : Final presentation [TBC]
1.5
Terminology
Unless otherwise specified elsewhere, the following terms as used herein shall have the
meaning as assigned to them:
1.6.1
Bid means a solicitation of KARI for the submittal of the Proposal in response to
the RFP.
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1.6.2
Bidder means person(s) or corporation(s) who submits the Proposal in response to
the RFP.
1.6.3
Contract means a contract to be executed between KARI and Contractor for
Thermal Package Optimization and Light Weight Design for Electric Engine
Nacelle and Battery Housing to the RFP.
1.6.4
Contractor means the party who has entered into the Contract.
1.6.5
KARI means Korea Aerospace Research Institute as designated by the Korean
Government for the issuance of the RFP.
1.6.6
Proposal means any set of documents effectively submitted by a Bidder in
response to this RFP.
1.6.7
RFP or Request for Proposal means all documents, including those attached or
incorporated by reference, used for soliciting Proposal as set forth in Section 2.2
(Structure of the RFP) of Part II of the RFP.
1.6.8
TBD means “To Be Determined” by KARI before the award of the Contract.
1.6.9
TBC means “To Be Confirmed” mutually by KARI and Bidder as to any
requirements suggested.
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Part II. General Instruction to Bidder
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2.1
Purpose
This section describes the requirements for preparing and submitting the Bidder’s Proposals
to this RFP.
2.2
Structure of the RFP
This RFP consists of the following Parts:
Part I Introduction
Part II
General Instruction to Bidders
Part III
Technical Requirements for Contract
Part IV
Statement of Work
Annex A.
Suggested Proposal
Annex B.
Terms and Conditions
Part I provides introduction to this RFP document.
Part II illustrates general instructions for the preparation and submission of the Proposal,
and principles of evaluation of the Proposal.
Part III outlines the key performance for thermal package optimization and light weight
design for electric engine nacelle and battery housing.
Part IV states the Statement of Work, which shall be provided by the Contractor to KARI
during the entire course of Contract. This Statement of Work will be the baseline for the
Contract.
Annex A outlines the Bidder how to develop the Proposal.
Annex B presents the baseline of the general terms and conditions, which is the basic
guideline for the Bidder to prepare the Proposals and for the customer, KARI, and the
Contractor to form the Contract.
2.3
Qualification of Bidder
2.3.1
Bidder shall have demonstrated track records in thermal package optimization and
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light weight design for electric engine nacelle and battery housing.
2.3.2
The qualifying statement for the above requirements and support materials shall
be provided in the Proposal.
2.4
Submittal of Proposal
2.4.1
Proposal Documents
Bidder shall submit their Proposals in the following four (4) Volumes as presented in Annex
A, Suggested Proposal, with any other required certificate and evidences under the RFP.
Volume 1.
Capability and Experience
Volume 2.
Technical Proposal
Volume 3.
Statement of Work Proposal
Volume 4.
Price Proposal (sealed in separate)
The detailed instructions for each Volume can be founded in the Suggested Proposal given
in Annex A of this RFP. It is recommended that Bidder submit the proposal in the same
sequence as enlisted in the Suggested Proposal.
A4 or letter-size paper shall be used. If the larger paper should be used for the explanation,
foldout can be used.
2.4.2
Number of Copies
Bidder’s proposal shall be submitted in one (1) original hardcopy, which is marked as
“ORIGINAL COPY” on the cover, and six (6) hardcopies. In addition, the electronic files of
the Proposal in Microsoft Office Word for Windows and Portable Document Format (PDF)
shall be submitted. In order to substantiate a Proposal, all relevant data shall be submitted as
attachments.
In case of any discrepancy between the original copy and electronic file or the other
hardcopies, the original copy, which is marked as “ORIGINAL COPY” on the cover, shall
prevail.
2.4.3
Bid Closing Date
The closing time for the Proposal is May 6, 2022.
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2.4.4
Method of Submittal
The Proposal shall be hand-carried or sent using a package delivery to the following KARI
personnel or his designee:
Mr. Won-Suk LEE
Overseas Contracts Office
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu
Daejeon, 34133, Korea
Tel) +82-42-860-2406
e-mail) wsl@kari.re.kr
The communication between KARI and Bidder for contractual matters (Terms and
Conditions) shall be controlled through the following designee:
Mr. Ba-Reum LEE
Overseas Contract Office
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu
Daejeon, 34133, Korea
Tel) +82-42-860-2469
e-mail) brlee@kari.re.kr
2.4.5
Point of Contact
Besides the Proposal submission, the point of contact for all communications for technical
matters shall be
Dr. Jae-Sung,HUH
Aeropropulsion Research Division
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu
Daejeon, 34133, Korea
Tel) +82-42-860-2831
e-mail) jshuh@kari.re.kr
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with C.C to
Dr. Sangook Jun
Aeropropulsion Research Division
Korea Aerospace Research Institute
169-84 Gwahak-ro, Yuseong-gu
Daejeon, 34133, Korea
Tel) +82-42-860-2237
e-mail) sangookjun@kari.re.kr
Bidder shall specify its single point of contact in the Volume I of its Proposal, Capability
and Experience, for KARI to communicate in connection with the RFP, Proposal and the
subsequent evaluation. Bidder’s information on the point of contact shall include the name,
title/position, telephone no., facsimile no., and e-mail address.
2.5Bidding Schedule
2.5.1
The following schedule is a tentative milestone for the eventual Contract and may
be changed at KARI’s sole discretion:
[1]
RFP Release: [May 6, 2022]
[2]
Bid Closing Date: [May 17, 2022]
[3]
Evaluation of Proposal: [May 24, 2022]
[4]
Expected Contract Date: [May, 2022]
2.6
Questions and Modifications
2.6.1
Any questions as to the intent and clarity of the RFP may be directed to KARI’s
point of contact as specified in Section 2.4.5 of the Part II of this RFP by e-mail,
fax, or letter no later than five (5) days before the Bid Closing Date.
2.6.2
KARI may ask Bidder in writing for clarifications, amendments, revisions, or
supplementation of the Proposal and any other documents submitted by Bidder at
any time before the execution of the Contract. KARI may also ask Bidder to
submit and supply additional information or documents necessary for evaluation
of the Proposal.
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2.6.3
After the Bid Closing Date, Bidder shall not amend, modify, or supplement the
Proposal, or submit any other documents to KARI, except with KARI's written
request.
2.7
Acceptance/Rejection of Bids
KARI reserves the right to accept or reject any Bidding, and to amend the Bidding process
and reject all Biddings at any time prior to the award of the Contract without thereby
incurring any liability to the affected Bidder, and KARI is not under any obligation to
inform the affected Bidder of the ground for its action.
2.8
Evaluation of Proposal
The evaluation of the Proposals will be made by the evaluation committee, which will be
acting through KARI.
The following evaluation process is for information only, and the evaluation committee
reserves the right to modify the evaluation process and criteria without any prior notification
to Bidders.
2.8.1
Evaluation Process
2.8.1.1
During the Bid evaluation, KARI may send to Bidder a set of questions for
clarification and request any supplement to the Proposals and the evaluation will
be made based on the Proposal and the answers and the supplement received from
Bidder. The Proposal which is improvable, unrealistic, unreliable or based on
vague presumptions do not get the good scores on evaluation.
2.8.1.2
The evaluation consists of two (2) steps of the technical part and bidding price
part and, after the evaluation of technical part, the evaluation committee will
select the Qualified Bidders and perform the bidding price evaluation for the
selected Qualified Bidders. The total technical evaluation score is one hundred
(100) points and Bidders, who get score exceeding eighty (80) points in technical
part, will be selected as Qualified Bidders. And then, the Qualified Bidder, who
proposes the lowest price among the Qualified Bidders, will be selected as the
Successful Bidder.
2.8.1.3
Subject to an evaluation of the Proposal, the evaluation committee will judge
whether Bidder provides Proposal enough to meet the requirements in this RFP.
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2.8.1.4
The result of evaluation is at the proposal evaluation committee’s discretion based
on evaluation process and Bidder shall not raise any objection regarding the
proposal evaluation committee’s decision thereupon.
2.9
Contract
2.9.1
The Terms and Conditions as presented in Annex B of this RFP is the baseline
requirement for the Contract with the Bidder, and will be the basis of the
Contract.
2.10 Language and Measurement Unit
2.10.1
The Proposal and any documents submitted to KARI under the RFP and
communication and the Contract language shall be in English.
2.10.2
"Système Internationale" (SI, hereafter) units shall be used for measurements and
quantities in the Proposal and all the accompanying documents. However, British
unit of power and weight could be used as a complementary unit. In this case, SI
unit comes first and British unit shall be put in parentheses.
2.11 Pricing Requirements
2.11.1
Any price or rate for Contract shall be firm and fixed, not subject to change for a
price escalation for the entire period of the Contract. Therefore, the proposed
price shall reflect possible fluctuations in labor costs, material prices and others.
The Contractor shall not demand to reflect the fluctuation on the Contract.
2.11.2
Any kinds of taxes and duties arising in connection with Bidder’s work under this
RFP and under the eventual Contract shall be Bidder’s responsibility, except for
the customs duties and VAT levied in Korea and the price shall be inclusive of any
cost or charge incurred due to delivery of any hardware, software, equipment, spare parts,
and documentation to KARI or its designated point of delivery.
2.11.3
The currency quoted in the Price Proposal shall be expressed in Korean Won
(KRW) however, other currency is acceptable. In case of other currency, for the
price evaluation, the 1st basic exchange rate noticed by KEB Hana Bank on price
evaluation date shall be applied for the exchange rate for currency change.
2.11.4
And, the currency of the Contract could be Contractor’s national currency within
the KRW value in Bidder’s Price Proposal. In such a case, the 1st basic exchange
rate noticed by KEB Hana Bank on price evaluation date shall be applied for the
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exchange rate for currency change.
2.11.5
Bidder shall include all cost items to cover the all activities in the Proposal and
itemize requested items.
2.11.6
Korean corporation tax (herein referred to as ‘Applicable Tax’) in KOREA will be
withheld under the Contract. Therefore, KARI shall withhold the Applicable Tax
and pay to the relevant Korean taxing authority on behalf of Contractor in
accordance with applicable Korean law and international tax treaty between
Korea and Bidder’s country. After paying the Applicable Tax to the relevant
Korean taxing authority, KARI will convey the certificate of the withholding Tax
to Contractor within ninety (90) days of such payment.
2.12 Confidentiality
2.12.1
There shall be no news releases, public announcements, denials or confirmation
in connection with this RFP or contract award without prior written approval of
KARI. Also, Bidder shall not disclose any part of this RFP to third parties without
prior written approval of KARI.
2.12.2
All documentation submitted in response to this RFP shall be marked
"COMMERCIALS-IN-CONFIDENCE" on the first page of each document. All
elements of the RFP shall be kept confidential, and shall not be intentionally
disclosed by Bidder to third parties.
2.13 Proprietary Rights
KARI shall have the irrevocable, royalty-free, and exclusive right to use any data and the
results of thermal package optimization and light weight design for electric engine nacelle
and battery housing.
2.14 Withdrawal of Proposal
Bidder may withdraw its Proposal at any time before the Bid Closing Date. Withdrawal
shall be made in writing, and shall be received by KARI before the Bid Closing Date.
2.15 Property of Proposal
All documents submitted in response to the RFP shall become the property of KARI and
will be retained by KARI.
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2.16 Expenses
Expenses incurred by Bidder in connection with the preparation, submittal, and any
subsequent clarification or any other activities for this Bidding are for their own account and
will not be reimbursed by KARI.
2.17 Governing Law
This RFP and the Contract shall be construed in accordance with and governed by the laws
of the Republic of Korea.
2.18 Certificate and Government Approval
Bidders shall receive the government approval and certificates (e.g. E/L) in relevant
countries, necessary for Bidder's work for this Proposal. Bidder's ability and plan to get such
approval and certificates shall be submitted to KARI, together with any appropriate
assurance letters from the relevant governments, in the proposal.
2.19 Arbitration
Any disputes in relation to, and under the RFP and Contract shall be resolved through
arbitration in Seoul, Korea, under the Rules of the Korean Commercial Arbitration Board.
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Part III. Technical Requirements for Contract
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3.1
Project Information
A Hybrid Electric Propulsion (HEP) system development project launched in 2021 is a basic
technology R&D project which is led by Korea Aerospace Research Institute and funded by
the ROK government. This project was initiated by the needs of adopting a gas turbine
engine based-hybrid electric propulsion system for a long endurance and high payload
eVTOL (e-Vertical Take-Off and Landing). All electric VTOL is known as to have
limitations of payload and range due to restricted energy density of Li-Ion battery. The goal
of this project covers to establish an optimal design of the hybrid electric propulsion system
and to do the HEP system performance test at a newly constructed ground test facility. The
HEP system has many components such as a turboshaft engine, a generator, a rectifier,
several battery packs, motors, inverters, heat exchangers, and etc. It requires the layout
deign for effective and compact package and the light weight design using DfAM (Design
for Additive Manufacturing). Therefore, this technical project will cover the packaging
optimization of an electric engine nacelle and the light weight design of a battery pack
housing.
3.2
Introduction
3.2.1 Conceptual design of a hybrid propulsion system
A schematic design of a series hybrid propulsion system is shown in Fig. 1, and in general,
the system features a couple of cruise propellers (or prop-rotors) and several lift prop-rotors.
Each cruise propeller or lift prop-rotor connects to an electric motor and an inverter which
are installed in an electric engine nacelle with accessary components for thermal
management system and tilting mechanism as shown in Fig. 2.
Figure 1. Schematic of HEP system
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3.2.2 Electric Engine Nacelle
Various components such as a motor, inverter, heat exchanger, pump, fluid tank and fan are
installed inside the engine nacelle. It is important to package them compactly in a limited
space, considering their shapes and sizes. However, because these components emit heat,
the performance of the other components may be degraded if the only compactness is
considered. Therefore, it is necessary to take account of the thermal effect between
components together.
Figure 2. Example of electric engine nacelles
3.2.3 Battery Pack Housing
A hybrid propulsion system has two power sources such as turbo-generator and Li-Ion
battery which satisfy the high-energy and high-power requirements respectively. The Li-Ion
battery has lower energy density and therefore the mass of battery pack should be
minimized under some constraints of cooling effectiveness and structural integrity.
Figure 3. Examples of light weight design of a battery pack housing
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3.3
Scope of Work
Contractor shall perform the following works under the Contract with KARI and please
refer to the PART IV “Statement of Work” for more detailed performance.
Package for electric engine nacelle;
Conduction of the packaging design for compactness,
Evaluation of temperature uniformity within nacelle considering thermal effect
between components, and
Sketch of line routing (i.e. coolant pipeline, wire harness, etc).
Battery housing design;
Conduction of lightweight design for battery housing, and
Topology optimization under the various conditions.
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Part IV. Statement of Work
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4.1
Overview
This section defines the work to be performed by the Contractor, including the provision of
reports and data for thermal package optimization and light weight design for electric engine
nacelle and battery housing. The contents, which will be included in a contract document,
will be determined based on this RFP and the Contractor's Proposal.
4.2
General Description
The goal of this project is to define the enhanced mathematical model and formulation for
thermal packaging optimization and light weight design based on the KARI’s request, and to
solve the optimization problem with advanced in-house code that the Contractor has.
Finally, the optimized geometry and the next work scope shall be proposed.
4.3
Thermal Package Optimization
4.3.1
KARI will provide the detailed geometry of the electric engine nacelle and all
components in it, which could include a motor, inverters, a heat exchanger, a water
pump, a water tank, a cooling fan, and etc., and will also give basic information
from which the Contractor can obtain thermal effects of them.
4.3.2
The Contractor should consider the thermal effect as follows during packaging
design.
- The nacelle has the intake and exit, which the external air flows into and out of
it.
- A cooling fan is installed inside the nacelle to supply the external air to the heat
exchanger (forced convection).
- The motor and inverter have the water cooling device, and the coolant flows in
the order of the inverter and the motor. The hot coolant from the motor is cooled
again through the heat exchanger, and then supplied to the inverter.
- The simplified thermal model, which should consider forced convection effect,
for packaging optimization should be developed and verified.
4.3.3
The Contractor shall generate a detailed model, which can also describe the
interface with other components, of all components in the electric engine nacelle.
4.3.4
The connection among various components such as high voltage wire harness,
coolant piping, and so on, should be considered, and the information of them will
be provided by KARI.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Part IV
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4.3.5
The Contractor shall define the enhanced mathematical model/formulation for
thermal packaging optimization which can describe the compact layout of all
components and thermal effects in the nacelle envelope and shall discuss it with
KARI.
4.3.6
If necessary, the Contractor shall customize the in-house code that the Contractor
has been developing, and then solve the packaging optimization formulation with
its own code.
4.3.7
The Contractor shall provide the interim optimized result, and shall suggest the full
thermal packaging optimization problem as next research scope.
4.3.8
The results of packaging optimization and the plan shall be provided within one
week before final meeting and prepared in MS WORD or MS Power Point format
by KARI.
4.4
Lightweight design of battery pack
4.4.1
KARI will provide the detailed geometry of a battery cell as shown in Fig. 4, and
the configurations of battery module and battery pack, respectively.
Fig. 4. Geometry of a battery cell
4.4.2
The Contractor shall generate the CAD model of battery module housing, which
considers the periodic layout of battery cells including the space between battery
cells in the module.
4.4.3
The Contractor shall define the mathematical problem for topology optimization of
the battery module for light weight design, and the formulation shall consider
structural integrity, vibration characteristics, and heat dissipation capability.
However, these performance functions are not limited.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Part IV
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4.4.4
Design space for topology optimization should be defined as follows for obtaining
the battery cell holder geometry.
Fig. 5. Top view of a battery module and design space (black area)
4.4.5
The various loading and displacement conditions will be considered, and one of
them should be the loading case caused by the deformation of adjacent battery
modules.
4.4.6
If necessary, the Contractor shall customize the in-house code that the Contractor
has been developing, and then solve the topology optimization problem.
4.4.7
The Contractor shall post-process the optimized geometry and shall propose both
of the interim design of the battery module housing with battery cell holder and the
next process for optimizing the full model of battery module housing.
4.4.8
The optimization report and the plan shall be submitted within one week before
final meeting and prepared in MS WORD or MS Power Point format by KARI.
4.4.9
Advisory review report shall be submitted one week before the final meeting in MS
WORD or MS Power Point format.
4.5
Schedule of Works
Time*
Event
Within one week after
contract
KARI provide document for design of an electric
engine nacelle and geometry of battery cell
May, 2022
Kick off meeting
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Part IV
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One week after optimization
formulation
Interim presentation
One week before final
meeting
Submission of final report
End of Nov., 2022
Final presentation
15st Dec., 2022
Contract expiration
*) Earlier is better
4.5.1
Kick off meeting shall be performed at the Contractor site but it can be changed
due to COVID-19. (exact date will be determined later)
4.5.2
Final meeting shall be held at the KARI. (exact date and location will be fixed
later)
4.6
Kick-off and final meeting
4.6.1
The Contractor shall prepare for kick off and final meeting as stated in 4.5.
4.6.2
To leave an evidence for kick-off and final meetings, lecture materials presented
during kick-off meeting and final meeting shall be provided to KARI in electronic
file format.
4.6.3
If sensitive information is included, it should be removed and provided to KARI.
4.7
Meeting room for kick-off and final meetings
4.7.1
A meeting room shall be prepared by Contractor for kick-off meeting at Contractor
location.
4.7.2
The meeting room shall be equipped with free WIFI.
4.8
Deliverable Items
The following items written in English should be submitted to KARI.
(a) The optimization report and the plan,
(b) Advisory review report, and
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Part IV
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
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(c) Final report.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Part IV
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
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Annex A. Suggested Proposal
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex A
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1. Volume 1 : CAPABILITY AND EXPERIENCE
This volume shall describe Contractor's introduction and technical capability. The facilities
and tools of the Bidder related to the development experience for thermal package
optimization and light weight design for electric engine nacelle and battery housing should
be included. Bidder shall describe current or past work similar to this RFP, which is being
implemented or has been done by Bidder.
2. Volume 2 : TECHNICAL PROPOSAL
Bidder shall describe technical information, methodology, analysis, performance, and etc. to
comply with RFP requirements. Bidder shall describe this technical proposal with as many
illustrations as possible to make it clear.
3. Volume 3 : STATEMENT OF WORK PROPOSAL
Bidder shall submit Statement of Work proposal in this volume. In this volume, Bidder shall
describe work scope of the Bidder in detail including the respective plan.
4. Volume 4 : PRICE PROPOSAL
Bidder shall submit Price Proposal in this volume. In this volume, Bidder shall provide the
price breakdown of the price proposed by the Bidder in detail. And Bidder shall seal and
submit this Price Proposal in separate.
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Annex B. Terms and Conditions
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Request for Proposal, Annex B
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[TBD], 2022
[Name]
[Title]
[Contractor name]
[Address]
Tel: [TBD]
e-mail: [TBD]
Subject: Purchase Order No. KARI-22-
[TBD]
for Package optimization and Light
weight design for Hybrid Electric Propulsion system
Dear [TBD],
Korea Aerospace Research Institute (hereinafter “KARI”) hereby places an order
with [Contractor] (hereinafter “Contractor”) for following services including
Attachment B “Statement of Work” based on the terms and conditions below.
Please provide your acknowledgement after receipt of signed Purchase Order by e-
mail and proceed the work at your earliest convenience.
A. Order Information: As per the proposal for KARI dated TBD, 2022
- Total Price: KRW [TBD] (firm and fixed; VAT not included)
- Object: Thermal Package Optimization and Light Weight Design for Electric
Engine Nacel e and Battery Housing (herein referred to as “the Task”) in
accordance with Attachment B “Statement of Work”.
Description
Price (KRW)
Task
- Consultants,
- Thermal Package Optimization,
- Light Weight Design for Electric Engine
Nacel e and Battery Housing.
* The details are described in Attachment A
“Technical Requirement” and B “Statement of
Work”.
[TBD]
Total Price (firm and fixed)
[TBD]
B. Terms of Payment
- The payment shal be made by wire transfer to the bank account as
designated by the Contractor in its invoice within thirty (30) days after receipt
of invoice.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex B
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
Page 37
No.
Milestone
Payment Due date
Price
(KRW)
Percentage
(%)
1
PO Signature
(EDC)
PO signature + 30
days
[TBD]
30
2
Receipt of Design
Report
Receipt of Design
Report + 30 days
[TBD]
70
Total Price (firm and fixed)
[TBD]
100
- All banking charges incurred in Korea shall be borne by KARI, and those
charges incurred outside of Korea shal be borne by Contractor.
C. Taxes
- The VAT incurred in KOREA is excluded and wil be taken in charge by KARI.
- Korean corporation tax (herein referred to as ‘Applicable Tax’) in KOREA will
be withheld under this Contract. Therefore, KARI shall withhold the Applicable
Tax and pay to the relevant Korean taxing authority on behalf of Contractor in
accordance with applicable Korean law and international tax treaty between
Korea and [TBD]. In this case, KARI shall forward the certificate of the
withholding Tax to Contractor within ninety (90) days of such payment.
- KARI shall be responsible for customs duties and VAT on the Deliverable
Items levied by Korean tax authority in Korea.
D. Deliverable Item (Document) and Property
- The fol owing document shall be provided to KARI:
(a) Report of Thermal Package Optimization by November 30, 2022.
(b) Report of Light Weight Design for Electric Engine Nacelle and Battery
Housing by November 30, 2021.
(c) All Reports shall be the property of KARI.
(d) All training materials and presentations, or part of them, that are not
specified to the Task, remain the sole property of Price Induction.
- It is clarified that the work hereunder is a general Consulting Work without any
transfer of know how or intel ectual property.
- It is also clarified that documents, reports, training materials or any
information provided by Contractor to KARI or to any other person or
company joining the Task cannot, in any case whatsoever, be used or
recycled for other purposes than the purposes of said Task. Especially,
presentations provided to KARI in the context of the final meeting in KARI site
cannot be used or recycled for other purposes.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex B
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
Page 38
E. Delivery term
- The Deliverable Item shal be provided to the following KARI persons by e-
mail;
(a) Dr. Jae-Sung HUH (jshuh@kari.re.kr), and
(b) Dr. Sangook Jun (sangookjun@kari.re.kr).
- KARI reserves the right to cancel this Purchase Order, if the Contractor can
not obtain the export licence for the result of task from the Contractor’s
government authority within one (1) month after EDC.
F. Performance bond
- Contractor shal establish a performance bond on the EDC in favor of KARI in
the value of ten percent (10 %) of the Total Price, in the form of an irrevocable
and unconditional standby letter of credit, bank guarantee available by KARI’s
draft at sight, or shall deposit the amount equivalent to ten percent (10 %) of
the Total Price to the following account as a performance bond on EDC.
- If Contractor fails to perform or to complete this Contract, this performance
bond will be taken by KARI as a liquidated damage to the failure by
Contractor.
- Otherwise, the performance bond will be released promptly at the remittance
of final payment by KARI without interest.
G. Liquidated damages
- Liquidated damages to be applied for late delivery of the final Design Report
at the rate of zero point one two five percent (0.125%) of Total Price per day,
up to thirty percent (30%) of Total Price in maximum.
H. Confidentiality
- Contractor shall not, in any manner, advertise, publish or release the subject
matter of this Purchase Order or the result hereunder without prior approval of
KARI.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex B
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
Page 39
I. Point of Contact in KARI
Contractual Matters
Technical Matters
Name : Mr. Ba Reum LEE
Name : Dr. Jae-Sung HUH
Tel : +82-42-860-2649
Tel : +82-42-860-2831
e-mail : brlee@kari.re.kr
e-mail : jshuh@kari.re.kr
Thank you in advance for your cooperation.
Sincerely yours,
KARI
P.O acknowledged by:
Mr. Ba-Reum LEE
Overseas Contracts Office
Name:
Date:
cc : Mr. Won-Suk LEE
Attachment A. “Technical Requirement”
Attachment B. “Statement of Work”
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex B
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
Page 40
The End of Documents.
Thermal Package Optimization and Light Weight Design for Electric Engine Nacelle and Battery Housing
Request for Proposal, Annex B
Use or disclosure of the data contained on this sheet is subject to the restriction on the title page
