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RFP
© Copyright all right reserved by KARI
Request For Proposal
Launch Service
For KARI CubeSats
June 24, 2016
Korea Aerospace Research Institute
169-84 Gwahak-ro Yuseong-gu, Daejeon, 34133 South Korea
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1. Introduction
Korea Aerospace Research Institute (hereinafter referred to as ‘KARI’), which is funded by
government of Republic of Korea (hereinafter referred to as ‘Korea’) has conducted the CubeSat
development contest for domestic university students. KARI has a plan to launch the CubeSats
finally selected in this contest using launch service by government fund. This Request For
Proposal (hereinafter referred to as ‘RFP’) document provides information and guide for the
Bidders who want to provide launch service for KARI.
2. Statement of Work
The service of Contractor is to launch the following three (3) CubeSats for KARI and Bidders who
want to be Contractor should propose launch services for all the three (3) CubeSats.
2.1. CubeSats to be Launched
For scientific purpose and new technology demonstration and verification, the CubeSats listed in
the table 1 below will be launched.
Table 1. CubeSats to be launched
No.
Cubesat Name
(Developer)
Mass
Size
Orbit
Tentative
Launch date
1)
SNUGLITE
(Seoul National University)
About 2.1 kg
2U
Near Circular Orbit/
Polar Orbit/
Sun Synchronous orbit/
Altitude: 380~800 km
Q3-Q4
2017
2)
SNUSAT
(Seoul National University)
About 3.6kg
3U
3)
VisionCube
(Korea Aerospace
University)
About 2.8 kg
2U
※ Total mass of CubeSats can be changed a little bit.
2.2. Roles of Contractor
1) Contractor shall launch the CubeSats (refer to section 2.1) with space launch vehicle. The
launch vehicle and the country where the launch will be performed (hereinafter ‘launch
country’) shall be selected for the CubeSats into which any ITAR (International Traffic in Arms
Regulations)/EAR (Export Administration Regulation) regulated components can be installed.
2) Contractor shall provide KARI with CubeSat deployers (P-POD or ISI-POD) for protecting and
separating CubeSats. This includes loan of test deployers to KARI for interface and
environment test with CubeSats in Korea.
3) Contractor shall perform all necessary administrative work for launch, including Export/Import
License and the authorization of Re-Export License from the United States Department of
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State based on ITAR/EAR (from Korea to launch country via the country of Contractor), which
shal happen in the country of Contractor and the country where the launch shal be
performed.
4) Contractor shall perform integration and test of CubeSats with deployers in the facility of
Contractor.
5) Contractor shal perform the transportation of CubeSats and related equipment from the
facility of Contractor to the launch site where the launch is performed. This includes works of
Export/Import License, the authorization of Re-Export License based on ITAR/EAR, and
customs clearance work.
6) Contractor shal dispatch personnel to the launch site for the launch and perform work
needed for launch including overseeing the integration.
7) Contractor shal request and receive timely and properly the information (including the
information for Re-Export License based on ITAR/EAR) which KARI should provide to
Contractor.
2.3. Roles of KARI
1) KARI shall provide the CubeSats to be launched to Contractor.
2) KARI shall provide timely and properly the information (including the information for Re-
Export License based on ITAR/EAR) which Contractor requests.
3) KARI shall provide CubeSats complying with CubeSat standard.
4) KARI shal perform interface and environment test of CubeSats with the test deployers which
will be loaned by Contractor.
5) KARI shal transport CubeSats from Korea to the company of Contractor. This includes works
of Export/Import License and customs clearance work.
2.4. Responsibility for exceptions
Contractor shall perform the following items and describe the reasons in detail on Proposal if
Contractor can’t do.
1) In case of launch delay, Contractor shall provide the next launch opportunity without the
additional payment.
2) In case of launch failure, Contractor shall provide next launch opportunity within two (2) years
without additional payment.
3) In case that scheduled launch may not be performed by the delay of CubeSat development
of Korea, KARI shall notify Contractor this fact of delay minimum three (3) months before the
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launch and Contractor shall provide next launch opportunity within one (1) year from the
notification without additional payment.
※ In case that launch day is changed, the date of re-launch shall be decided by mutual
agreement between KARI and Contractor.
※ If Contractor can meet partial y the above items depending on specific conditions, Contractor
should describe the conditions and constraints in the corresponding items in the compliance
table of Proposal document. For example, time limit for the notification of development delay
can be described.
2.5. Payment schedule
Payment will be made in accordance with the table below and it can be adjusted on mutual
agreement at Contract.
Table 2. Payment schedule
No.
Milestone
Price
Expected date
1)
Effective Date of Contract (EDC)
25 %
Q3 2016
2)
Launch Window Reservation
25 %
Q3-Q4 2016
4)
CubeSats Delivery to Launch site
40 %
Q1-Q2 2017
5)
After Launch
10 %
Q3-Q4 2017
Total
100 %
In the case that KARI’s budget is insufficient to launch all the CubeSats, Contractor shal launch
the reduced number of CubeSats correspond to the given budget. In inevitable circumstance the
payment of the Contract can be stopped by KARI’s decision.
3. Procedure of Bidding and Contract
Procedure from the issue of RFP to the Contract will be performed as the following sequences.
3.1. Issue of RFP
KARI will inform formally this bidding on external procurement system of KARI and post this RFP
on it. The companies which reviewed RFP can ask questions to KARI by e-mail and may inform
KARI whether the company wil prepare Proposal or not. Apart from this, draft terms and
conditions suggested by KARI will be sent separately by e-mail, so a bidder who wants to
participate in the bid shall request the terms and conditions with the submission of letter of
intent and the compliance table for the draft Contract shall be included in the Proposal.
3.2. Bidding
Bidders who want the Contract of this service should make a Proposal document and submit it
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to KARI by post (one (1) original and seven (7) copies).
1) Qualification of Bidder
(1) Bidder shal be manufacturer of launch vehicle or provider of launch service who has
launch service experience of CubeSats.
(2) Bidder shall launch CubeSats which includes United States components complying United
States government’s Export License policy.
*. The qualification of Bidders is solely at KARI's discretion, and any Bidders shal not raise
any objection regarding KARI's decision thereupon.
2) Bid bond
Bid bond is a critical requirement by Korean government regulation. Bidder shall establish a
bid bond for KARI not later than the Bid Closing Date and time and arrive at designated bank
in Korea.
(1) The total amount of the bid bond shal be at least five percent (5%) of the total bidding
price.
(2) The bond shall remain valid until three (3) months after the Bid Closing Date.
(3) The bid bond shal be in the form of an irrevocable letter of credit established by first
class bank and advised to KARI through ‘Woori Bank’ (Daejeon Branch at 29 Munye-ro, Seo-
gu Daejeon, 35241 Korea TEL: +82-42-488-9704, ext. 312).
(4) The bond shall be available by KARI’s draft at sight drawn from the bank, accompanied by
the letter of KARI stating that Bidder has refused to enter into a Contract with the terms
and conditions in the Request for Proposal as amended, if any, that Bidder has hindered the
fair bidding by fraud or misrepresentation, or that Bidder has withdrawn its Proposal after
the Bid Closing Date.
(5) The bid bond shal contain the substantial part of the terms and conditions of the bond,
date of establishment, account, amount, payment terms, and date of expiry, etc.
(6) The bid bond of the Bidders who are not selected as candidates of Contract will be
released upon the instructions of KARI without interest promptly after the evaluation of
Proposal. The bid bond of the candidates of Contract will be likewise released to the
corresponding Bidders when KARI decides not to enter into a Contract with them.
3) Bid Closing Date and Time : Please refer to the Bid Summary.
4) Submission items
(1) Proposal (it should be made based upon the development method in section 4)
(2) Attachment 1. Quote (It shall be submitted in a separate sealed envelope.)
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(3) Attachment 2. Certificates for launch service experience of CubeSats (Name of CubeSat,
Launch Date, Launch Vehicle, Launch Site, etc.)
(4) Any other documents Bidder submits can be attached from Attachment 3.
5) Submission address
Proposal should be hand-carried or sent to the address of section 5 item 1) by overseas
courier.
6) Remark
(1) KARI does not reimburse to the Bidders the cost (including preparation, submittal and any
subsequent clarification or negotiation activities) for the development of Proposal.
(2) KARI does not have any duty or responsibility for the Proposal submitted
(3) Contents of RFP and Proposal should be maintained confidential y.
(4) The Proposal documents presented by Bidders become the property of KARI and are not
returned to Bidder.
(5) Proposal shal be valid for six (6) months from the Bid Closing Date and, upon KARI’s
request, shall be extended for another six (6) months.
(6) Bidder may withdraw its Proposal at any time before the Bid Closing Date and time in
writing.
3.3. Selection of Contractor
1) KARI will evaluate on its own authority the Proposals that Bidders submitted until the due
date and inform those candidates who may become a Contractor.
2) According to the priorities of Contract candidates, KARI of its own authority wil select a
Contractor by negotiating with the candidate of the highest priority about the price and
adjustment for the proposed scope of works.
3) Negotiation with the highest priority shall be conducted in KARI in 15 days. If needed, upto
another ten (10) days can be extended.
4) If the negotiation breaks down with the candidate of the highest priority, KARI will negotiate
with the next priority of candidates.
5) Major evaluation factors of RFP are the price, Proposal conformance, launch service
experience, launch reliability and performance capability. Percentages of evaluation factors are
as follows.
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6)
Table 3. Evaluation factors
Part
Evaluation factor
Description
Percent.
Technical
part
Proposal Conformance
Conformance of Proposal with RFP
70 %
Launch experience
Launch services experience of CubeSats
and general satellites
Launch reliability
Launch success rate of launch vehicle and
launch site
Performance capability
Size and awareness of company
Price Part
Price of service
Low price of service
30 %
Total
100 %
3.4. Contract
1) Expected date for Contract : about 1~2 months after bid closing date
2) This RFP and Contract fol ow the Korean laws and the Korean Commercial Arbitration Board
in Seoul of Korea adjusts dispute if it arises.
4. Development of Proposal
1) Bidder should develop Proposal only as the format presented at Attachment 1.
2) Proposal should use English language and SI units and currency should be expressed in U.S.
dollars.
3) Bidder shall propose the launch vehicle for CubeSats launch and information related to the
launch vehicle, for instance, launch success rate, launch site and so forth.
4) As the Attachment 1 of Proposal, Quote should be submitted but the detailed items and their
prices should be described in free format of Bidder.
5) As the Attachment 2 of Proposal, Certificates for launch service experience of CubeSats
(Name of CubeSat, Launch Date, Launch Vehicle, Launch Site, etc.).
6) Documents which supplement Proposal can be attached in free format of Bidder from
Attachment 3. The examples are as following.
(1) Company brochure
(2) Experience and carrier in launch service
(3) Certificates for government approvals (e.g. export licenses)
(4) Information (including launch success rate) of Launch Vehicles and launch date proposed
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(5) Optional services
(6) Terms and conditions for Contract
5. Pricing Requirements
1) Any Price or rate proposed by Bidders shal be firm and fixed, not subject to change for price
escalation for the entire period of the Contract.
2) Any kinds of taxes and duties arising in connection with Bidder’s work under this RFP and
under the eventual Contract shall be the Bidder’s responsibility, except for the customs duties
levied in Korea.
3) The price shal be inclusive of any cost or charge incurred due to delivery of any equipment,
hardware, software or documentation to KARI or its designated point of delivery.
6. Contact Information
In the contact information table below, the person of item 1) is for administration part and the
persons of item 2) and 3) are for technical part.
Table 4. Contact information
No.
Name
Position
Telephone
Fax.
1)
Won-Suk LEE
Senior
Administrator
wsl@kari.re.kr
+82-42-
860-2406
+82-42-
860-2666
2)
Han, Sanghyuck
Senior
Researcher
shan@kari.re.kr
+82-42-
860-3764
+82-42-
870-3980
3)
Gong, Hyeon
Cheol
Program
Manager
hcgong@kari.re.kr
+82-42-
860-2497
+82-42-
870-3980
Table 4. (continued)
No.
Division
Address
1)
Procurement Team,
Management Head Office
Korea Aerospace Research Institute
(KARI)
169-84 Gwahak-ro Yuseong-Gu,
Daejeon, 34133, South Korea
2)
Future Aerospace Technology Team,
Convergence Technology Research Head
Office
3)
Future Aerospace Technology Team,
Convergence Technology Research Head
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Office
7. Attachments
1) Proposal format
2) CubeSat contest information brochure
The end.